Data Protection

Welcome to the homepage of KAJO GmbH!

We thank you for your interest in our company, as a manufacturer of high-quality lubricant products. The protection of your personal data is very important to us. This privacy policy outlines which of your personal data is collected when you visit our site; and, in which context and manner the data is used; and stored.

As the regulations of the DS-GVO, as well as, the legislation under the Federal Data Protection Act (BDSG) update and change, we are obliged to adapt and abide by any new rules. Our privacy policy and data collection and protection practices will be updated accordingly as the regulations change. Our policy will be available to you, on our website, and we encourage you to review the policy on a regular basis to remain informed of how we are collecting, using and storing your personal data.

§ 1 Person Responsible

The person responsible within the meaning of the EU General Data Protection Regulation (DS-GVO) is:

Boschstrasse 13
59609 Anröchte Germany
Tel: +49 (0) 2947 881-0
Fax: +49 (0) 2947 881 999

Managing Directors: Frank Lewen

This privacy policy is only valid for the website and its contents.

§ 2 Data Protection Officer

According to Art. 37 to 39 DS-GVO and §38 BDSG-NEU, the provision of a data protection officer is not mandatory for KAJO due to the company’s structure. Nevertheless, we feel obliged to ensure the security of your data and have therefore provided a certified internal data protection officer:

Mr. Jürgen Rosemeier

§ 3 Personal Data

According to Art. 4 of the DS-GVO, personal data means any information relating to an identified or identifiable natural person. A natural person is considered to be identifiable, when they can be identified either directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more special features, such as physiological, genetic, mental, economic, cultural or social identity.

§ 4 Principles Of Data Processing

The processing of personal data (eg collecting, querying, using, storing or transmitting) always requires a legal basis (Art. 6 DS-GVO) or your consent. Processed personal data will be deleted as soon as the purpose of the processing has been achieved and no legally required retention requirements have to be maintained.

§ 5 Data Collection

1. Provision and Use of the Website

a. Type and extent of processing

Every time a user accesses our website and every time a file is accessed, data is transmitted from your browser to us. This is necessary for our website to be displayed to you. Access data about this process is stored in a log file on servers of our IT service providers. The provider collects the stored data for security reasons, examples include;

  • accessing IP address
  • browser type (version)
  • operating system
  • date / time of the request

Furthermore, your data will be evaluated anonymously for statistical purposes, a transfer to third parties, neither for commercial nor for non-commercial purposes, does not take place here. If we process your personal data for the purpose of providing certain offers, we will inform you about the specific transactions, the scope and purpose of the data processing, the legal basis for the processing and the respective retention period.

b. Legal basis

Art. 6 para. 1 lit. (f) DS-GVO as legal basis. The processing of the aforementioned data is necessary for the provision of a website and thus serves to protect the legitimate interests of our company.

c. Storage time

To ensure the quality and stability of our homepage, it is necessary to store your data. After a period of 14 days, the data collected is deleted, unless an individual case occurs and the law requires storage of the data for a longer period.

2. Data collection by completing the contact form

a. Type and scope of data collection

If you send us an inquiry via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored in order to process the request and in case of follow-up questions. We will not share this information without your consent. The processing of the data entered into the contact form is therefore exclusively based on your consent (Art. 6 (1) (a) DS-GVO). You can revoke this consent at any time. An informal message by e-mail to us is sufficient. The legality of the data processing operations carried out in the time period before the revocation being received remains unaffected by the revocation.

The information you provide in the contact form will remain with us until you ask us to delete it, revoke your consent to storage, or delete the purpose for data storage (for example, after your request has been processed). Mandatory statutory provisions – especially retention periods – remain unaffected.

As part of the contact form, the user enters the following data in order to process the request:

  • Name – Postal code, address
  • First name – E-Mail
  • Company – Telephone

b. Legal basis

The collection and processing of personal data under the contact form constitutes a pre-contractual action, upon request of the persons concerned. The legal basis is thus Article 6 (1) (b) of the DS-GVO.

c. Storage time

The duration of the storage of the above data depends on the reason for your contact. A deletion of your data takes place regularly, as long as the pursued purpose of the communication no longer exists and storage is no longer necessary (for example, after final processing of your request).

§ 6 Contact Options On Our Website

The following contact options can be found on our website:

a. Type and scope of data processing

Every visitor to the website can send requests to these e-mail addresses. Our data collection is limited to the e-mail address of the e-mail account you used to contact us as well as the personal data that you have provided as part of contacting us.

b. Legal basis

The admissibility of the data collection is based on Art. 6 para. 1 lit. (f) DS-BER, as there is a consistent interest for contact and communication between you and our company and a legitimate business interest in processing the above data in order to process your request.

c. Storage time

The duration of the storage of the above data depends on the reason for your contact. A deletion of your data takes place regularly, as long as the pursued purpose of the communication no longer exists and storage is no longer necessary (for example, after final processing of your request).

§ 7 Cookies

We use cookies on our website. Cookies are small text files that are sent to and stored by your terminal’s browser as part of your visit to our website. Some functions of our website cannot be offered without the use of technically necessary cookies. Other cookies, on the other hand, allow us to carry out various analyzes.

Among other things, we use cookies to make our website more user-friendly and effective, for example, by tracking your use of our website and identifying your preferred settings (such as country and language settings). If third parties process information via cookies, they collect the information directly from your browser. Cookies do not damage your device, cannot run programs or contain viruses.

The cookies we use are so-called « session cookies », a subcategory of transient temporary cookies. This type of cookie allows you to record your session ID. This will allow different requests from your browser to be associated with a single session, and we will be able to recognize your device on later visits to the site. They are automatically deleted after your visit. Of course you can also view our website without cookies. However, this can lead to functional restrictions of our offers.

a. Legal basis

Due to the described uses mentioned above, the legal basis for the processing of personal data using cookies in Art. 6 para. 1 lit. (f) DS-GMO.

b. Storage time

As soon as the data transmitted via the cookies to us are no longer necessary for the achievement of the purposes described above, this information will be deleted. Further storage may be made in individual cases if required by law.

c. Configuration of the browser settings

Most browsers are pre-set to accept cookies by default. However, you can configure your browser to accept only certain or no cookies at all. However, please be aware that if cookies are disabled by your browser settings on our website, you may not be able to use all features of our website. Your browser settings also allow you to delete cookies already stored in your browser. It is also possible to set your browser to notify you before cookies are stored. Since the different browsers may differ in their respective functions, we ask that you use the respective help menu of your browser for the configuration options.

If you would like a comprehensive overview of all third-party access to your Internet browser, we recommend the installation of specially developed plug-ins.

§ 8 Affected Rights

The DSGVO gives you as the data subject the processing of personal data the following rights:

  • According to Art. 15 DS-GVO, you may request information about your personal data processed by us. They may in particular provide information on the processing purposes, the categories of personal data, the categories of recipients to whom your data has been disclosed or the planned storage period, the right to rectification, deletion, limitation of processing or opposition, the existence of a The right to complain, the source of your data, if not collected from us, through a transfer to third countries or to international organizations, and through the existence of automated decision-making including profiling and, where appropriate, meaningful information about their details.
  • According to Art. 16 DS-GVO, you can immediately demand the correction of incorrect or the completion of your personal data stored with us.
  • According to Art. 17 DS-GVO you may request the deletion of your personal data stored with us, as far as the processing is not for the exercise of the right to freedom of expression and information, for the fulfillment of a legal obligation, for reasons of the public interest or for the assertion, exercise or defense of legal claims is required.
  • According to Art. 18 DS-GVO you can demand the restriction of the processing of your personal data, as far as the accuracy of the data is disputed by you, the processing is unlawful, we no longer need the data and you refuse the deletion, because you have to delete them asserting, exercising or defending legal claims. You are also entitled to the right under Art. 18 DS-GVO if you object to the processing in accordance with Art. 21 DS-GVO.
  • According to Art. 20 DS-GVO you may request to receive your personal data provided to us in a structured, common and machine-readable format or you may request the transfer to another person responsible.
  • According to Art. 7 para. 3 DS-GVO, you can revoke your once given consent to us at any time. As a result, we are no longer allowed to continue the data processing based on this consent for the future.
  • According to Art. 77 DS-GVO you have the right to complain to a supervisory authority. The contact details for the responsible supervisory authority are:

Supervisory Authority NRW
The country commissioner for data protection and
Freedom of information North Rhine-Westphalia
Cavalry Road 2-4
40213 Dusseldorf
Tel .: 0211 38424-0
Tel: 0211 38424-10

§ 9 Right Of Objection

When processing your personal data on the basis of legitimate interests in accordance with Art. 6 para. 1 sentence 1 lit. (f) DS-GVO, you have the right to object to the processing of your personal data in accordance with Art. 21 DS-GVO, as far as there are reasons for this arising from your particular situation or the objection is directed against direct advertising. In the case of direct advertising, there is a general right of objection from you, which is implemented by us without specifying any particular situation.

§ 10 Change Of Privacy Policy

We reserve the right to change this Privacy Policy at any time in accordance with applicable data protection laws. This policy was last reviewed and updated in February 2019.